Rounds, shifts and invoices
finally in one place.
Siivio is built for cleaning companies with 5–150 employees. Visits are generated from your contracts, workers see the day's jobs on their phones, and at the end of the month invoices and payroll material are ready.
14 days free, no credit card
- Every feature in every plan
- Worker app with no app store
- Finvoice e-invoices and payroll exports
Sound familiar?
Spreadsheets, paper lists and WhatsApp don’t grow with your company.
Once you have dozens of sites and people on several shifts, information gets lost in messages and sticky notes. Siivio puts it in one place.
Today
The roster lives in a spreadsheet and changes travel through a WhatsApp group.
With Siivio
The week’s roster is published in one go, and everyone sees their own jobs on their phone.
Today
Cleaning instructions are on paper in the cleaning cupboard – or in someone’s head.
With Siivio
Access notes, work instructions and checklists come along to every visit.
Today
When someone calls in sick, the morning goes on phoning round for cover.
With Siivio
Log the absence and move the visits to a substitute in a few clicks.
Today
Invoices are pieced together by hand at month end from contracts and notes.
With Siivio
Monthly contract invoices are generated automatically, and extra work is billed from the same place.
Today
Hours for payroll are collected from messages and slips of paper.
With Siivio
Hours build up from completed visits, and approved material goes to payroll as a file.
Today
A complaint comes in by phone and nobody remembers how it was handled.
With Siivio
Reclamations, re-cleans and compensations are logged, and the customer gets a quality report.
Modules
Everything it takes to run a cleaning company
Every plan includes every module. Start with what you need now and switch the rest on when the time is right.
Rounds
Contracts turn into visits on their own: daily, weekly, every other week or monthly.
Shift planning
Weekly plan, roster publishing, and absences with substitutes in one view.
Worker app
The day’s visits, work instructions, checklists, photos and hours on the phone – no app store.
Customers and contracts
Sites, contracts and automatic renewals. See the realised €/h of every contract.
Quote calculators
Quotes for maintenance cleaning, one-off cleans and window washing from area and frequency.
Quality
Spot inspections, quality reports, reclamations and customer satisfaction surveys.
Invoicing
Monthly contract invoices automatically, extra work, PDF invoices and Finvoice e-invoices.
Hours and payroll
Hours from completed visits, overtime split out, and an export file for Visma, Procountor or Netvisor.
Supplies
Supplies inventory, alerts when something runs low, and chemicals flagged.
Reports
Billing and quality trends, customer profitability and per-worker figures.
Customer portal
Customers see the latest cleaning and this month’s visits, and can report a problem or request extra work.
Getting started
Up and running without a long project
Import from Excel
Customers, sites and workers come in from an Excel or CSV file. Nobody has to type them in again.
Add your contracts
Say how often each site is visited. Rounds and visits appear in the calendar automatically.
Publish the week
Invite workers to the app. They see their own visits, work instructions and any changes on their phone.
Invoice and run payroll
At month end, contract invoices and approved hours are waiting. Check, approve and send.
Worker app
Everything needed in the field, right in their pocket
The app runs in the phone’s browser, so there is no app store involved. A worker gets an invite link, logs in and adds the app to the home screen like any other app.
- The day’s visits in order, with each site’s access notes
- Site-specific work instructions: every visit, weekly or monthly, with separate versions for A, B and C shifts
- Checklists and before/after photos
- Check-in at the site with a QR code, optionally with location verification
- Working time and breaks, deviation reports and materials used
- Messages with the office and announcements to everyone
The app speaks your workers’ language
- Suomi
- English
- Svenska
- Eesti
- Русский
- Українська
Quality and customer experience
Show customers the work is done – and done well
Quality control that doesn’t stay on paper
Supervisors run spot inspections on their phone, and weighted area scores turn into a PDF quality report for the customer. A reclamation is tracked all the way to a re-clean or compensation.
- Spot inspections with weighted area scores
- PDF quality report for the customer
- Reclamations: re-clean or compensation
- Satisfaction surveys: stars, NPS and CES
A customer portal that cuts down the calls
Customers see for themselves when their site was last cleaned and how many visits have been done this month. Problems are reported and extra work requested in the portal, straight to the right place.
- Latest cleaning and this month’s visits
- Problem reports straight to supervisors
- Extra-work requests without email chains
Compatibility
Works with the systems you already use
Payroll export
- Visma
- Procountor
- Netvisor
- CSV
E-invoicing
- Finvoice 3.0
Messaging
- Push notifications
Data import
- Excel
- CSV
Payroll material is exported as a file you import into your own payroll system. E-invoices are produced as Finvoice 3.0 XML files.
Pricing
One clear monthly price. Every feature in every plan.
You choose a plan by number of users only – nothing is locked behind a pricier tier.
Starter
€39/month
excl. VAT
Up to 5 users
Team
€89/month
excl. VAT
Up to 20 users
Growth
€179/month
excl. VAT
Up to 50 users
Frequently asked questions
No. The worker app runs in the phone’s browser and can be added to the home screen like a regular app. A worker gets an invite, logs in and can start straight away.
Yes. Customers, sites and workers are imported from an Excel or CSV file, so getting started doesn’t mean retyping everything.
Finnish, English, Swedish, Estonian, Russian and Ukrainian. Each worker picks the language that suits them.
Monthly contract invoices are generated automatically, and extra work is billed from the same place. Invoices are available as PDF or as Finvoice 3.0 e-invoices, and you can see the status of each one.
Every feature for 14 days, no credit card. Sign up, bring your own data and see how the system fits your day-to-day. If you’d rather go through it together, book a demo.
Ready to leave the spreadsheets behind?
Start for free or book a demo, and we’ll walk through how Siivio fits the way your team works.
14 days free, no credit card